Administration Support Officer/Financial Controller

As an Administration Support Officer / Financial Controller, you will play a key role in overseeing and financially monitoring the company’s ongoing operations. You will be responsible for managing the administrative financial flow of projects, including booking and matching invoices to purchase orders, as well as ensuring accurate and timely financial reporting & follow-up.

Your main responsibilities will include:

• Processing and recording all incoming invoices, ensuring correct allocation to the respective projects and purchase orders.
• Preparing, issuing, and following up on outgoing invoices to ensure timely payments.
• Partnering with the Account/Project Management team to review, verify, and control purchase orders and outgoing project budgets.
• Collaborating with the external accounting firm on financial statements, reconciliations, and general financial management.

The core tasks of your daily job include:

• Recording and matching incoming invoices to the correct purchase orders, projects, and accounts.
• Preparing and issuing outgoing invoices, ensuring accuracy and timely delivery.
• Monitoring purchase orders and project budgets to ensure financial alignment.
• Supporting the Account Management team with monthly financial tracking and reporting.
• Liaising with the external accounting firm on financial statements, reconciliations, and reporting.
• Tracking and following up on outstanding invoices and payments.
• Maintaining and updating financial records and documentation.
• Assisting with general administrative duties, scheduling, and internal coordination tasks.
• Providing ad-hoc financial analysis and support to management when required.